Achieve Professional-Level YouTube Transcription Without Spending

How to Transcribe a YouTube Video for FREE

Richard Bennett

Mar 27, 2024• Proven solutions

If you want to transcribe your videos to make the dialogs and speeches available in text format, you can use YouTube Transcribe feature that the streaming site offers for free. In this article, I’ll share with you a couple of methods to transcribe a YouTube video for free.

• Part 1: Transcribe YouTube Video Automatically for Free [2 Ways]
• Part 2: Transcribe YouTube Video to Text Online with Third-Party Service
• Part 3: Benefits of Transcribing YouTube Videos
• Part 4: YouTube Video Transcription FAQs

Part 1: How to Transcribe YouTube Video Automatically for Free [2 Ways]

Besides the basic video editing features on the YouTube platform, you can now quickly transcribe YouTube videos to the text as well. The good thing is, you can either use the automatic transcription feature that YouTube offers, or upload it manually while adjusting the timing as you go further.

Below are the two methods to transcribe your YouTube videos for free:

Method 1: Use the Automated Transcription Service on YouTube

As the name suggests, YouTube automatic transcription service works automatically. This means you don’t even have to click the ‘Transcribe’ button anymore to transcribe a YouTube video, and the website takes care of it on its own. All you need to do is, choose English as the language of the video when setting up subtitles. You can follow the instructions given below to do so:

Step 1 Upload a Video

Sign in to your YouTube account, click your profile picture from the top-right corner, and click YouTube Studio from the menu. Next, click CREATE from the upper-right corner, click Upload videos from the menu, and drag and drop a video from your computer to the Upload videos box that appears next.

Step 2 Select Transcription Language

On the Details page of the next box that appears, scroll down and click MORE OPTIONS, and select English in the Video language drop-down list under the Language, subtitles, and closed captions (CC) section.

Step 3 Publish the Video

Follow the on-screen instructions from this point to publish the video, and wait while YouTube automatically transcribes and adds the close captions to it.

Note: Depending on the duration of the clip, the time YouTube would take to transcribe may vary.

After YouTube has transcribed the video, you can download the transcription file in your preferred format. The instructions are given below explain how you can do so:

1. Get to the Subtitles Window

While on the YouTube Studio page, click Subtitles from the left pane to go to the Channel subtitles page. And then click the video you want to modify.

1. Get to Classic Studio

In the video subtitle page of the target video, hover mouse on the Published Automatic status under the Subtitles column, click the Options icon (with three vertical dots) that appears, and click Edit on Classic Studio.

1. Download Transcription File

Click and open the Actions drop-down list from the top-left corner of the left pane, click your preferred transcription format including .vtt, .srt and .sbv from the list, and save the file on your local hard disk.

Method 2: Get YouTube Transcription when Watching

In addition, if you are watching any other video, you can make YouTube transcribe that for you as well. You can follow the instructions given below to get the YouTube video to text transcription:

Step 1: Play the Video

Go to the video on YouTube and start playing it. Make sure NOT to get to full-screen mode as doing so would hide the option to transcribe the clip.

Step 2: Enable Transcription

Click the More icon (with three horizontal dots) from under the bottom-right corner of the video player, and click Open transcript to see the video transcription in the Transcript pane that appears in the right.

Step 3: Manage Timestamps

Click the Options icon (with three vertical dots) from the top-right corner of the Transcript pane, and click Toggle timestamp to enable or disable the timestamps in the video transcription.

Limitations of Using YouTube Transcribe

Although YouTube’s automatic transcription is a decent feature that saves you a lot of time, since Google uses machine learning algorithms to convert the speech to text, the level of accuracy may vary depending on the accent of the speaker, and the clarity of the audio the video has. Also, even sometime you may not be satisfied with the end-results.

Alternatively, you can use Kapwing to transcribe a YouTube video and download the transcription file with the below step-by-step instructions:

Step 1: Add YouTube Video

Copy the URL of YouTube video you want to transcribe, go to https://www.kapwing.com/subtitles , paste the URL in the Paste a URL field, wait while Kapwing fetches the content of the video, and opens the Add subtitles to Video page.

Step 2: Transcribe the Video

Click Auto-generate from the right window, and follow the on-screen instructions to transcribe YouTube video to text.

Step 3: Download the Transcription File

Click Download SRT from the left pane, and follow the instructions from there to download the transcription file in *.srt format.

Pros

• Kapwing is free to use
• The auto-transcription process is quick and less tedious
• Kapwing also allows manual transcription and uploading of an existing *.srt file

Cons

• The auto-transcribed text might lack accuracy as the task is done by the speech-to-text tools that work in the background

You can follow the step-by-step instructions to transcribe a YouTube video and download the transcription file using Kapwing:

Step 1: Add YouTube Video

Copy the URL of YouTube video you want to transcribe, go to https://www.kapwing.com/subtitles , paste the URL in the Paste a URL field, wait while Kapwing fetches the content of the video, and opens the Add subtitles to Video page.

Step 2: Transcribe the Video

Click Auto-generate from the right window, and follow the on-screen instructions to transcribe YouTube video to text.

Step 3: Download the Transcription File

Click Download SRT from the left pane, and follow the instructions from there to download the transcription file in *.srt format.

Pros

• Kapwing is free to use
• The auto-transcription process is quick and less tedious
• Kapwing also allows manual transcription and uploading of an existing *.srt file

Cons

• The auto-transcribed text might lack accuracy as the task is done by the speech-to-text tools that work in the background

Part 3: Benefits of Transcribing YouTube Videos

You may need video transcriptions for several reasons, such as analyzing the summary of the entire speech in the video, extracting a single phrase or quote that was spoken in the clip, or making the video helpful even for those suffering from hearing impairment. When you transcribe a YouTube video, the transcript can be useful in many ways. Some of the most common benefits of transcribing a video include:

• Search Engine Optimization

When you add subtitles, the text can appear in Google search results when someone types a similar phrase in the search box. This helps get more views to your videos, thus giving your channel popularity, and you, monetary gains in the long run.

• Accent

If the speaker in the video is from a different region and is using an accent that you are not much comfortable with, you can turn on the subtitles and read the dialogs along with the video.

• Repurposing on Blogs

If you own a blog that you have embedded your video to, the transcription could be used to add text to it so the target audience can get a fair idea of what the video is all about. This is useful because many people prefer reading over watching.

YouTube Video Transcription FAQs

1. How to Transcribe YouTube Video to Text

Usually the transcription files have *.srt extension that are globally accepted and supported by almost all media players. However, there might be instances when you want to have the subtitles in plain text.

That said, to convert an SRT file to TXT, you can:

• Right-click the SRT file
• Go to Rename
• Replace srt with txt and press Enter
• Click OK on the confirmation box that appears next to convert SRT to TXT

After this, you can simply double-click the file, and read and modify the transcribed content as needed.

2. How to Edit and Upload Edited Transcript to YouTube

If you made any modifications to the transcript that was automatically generated by YouTube or any other third-party transcription tool, you can follow the steps given below to upload the new file to the YouTube video:

• Go to YouTube Studio and then to the Channel subtitles page as explained earlier
• Expand the Languages column of the target video
• Click the Options icon that appears under the Subtitles column when you hover mouse on to it
• Click Edit on Classic Studio
• On the next page, click Edit from the top-right corner

• Click to open the Actions drop-down list from the upper-left corner
• Click Upload a file
  • Follow the on-screen instructions from there to upload the modified transcription file
  • Click Save Changes from the top-right corner of the page when done

Conclusion

If you are looking for a quick and easy way of adding subtitles to your videos, letting YouTube transcribe for you could be a good approach. However, because these auto-generated transcriptions are created by machine learning algorithms, their accuracy cannot be counted on. Therefore, the best way to get the job done accurately is, let YouTube auto-transcribe your video, download the transcription file, make the necessary changes to it, and then upload the file back to the video.

Richard Bennett

Richard Bennett is a writer and a lover of all things video.

Follow @Richard Bennett

Richard Bennett

Mar 27, 2024• Proven solutions

If you want to transcribe your videos to make the dialogs and speeches available in text format, you can use YouTube Transcribe feature that the streaming site offers for free. In this article, I’ll share with you a couple of methods to transcribe a YouTube video for free.

• Part 1: Transcribe YouTube Video Automatically for Free [2 Ways]
• Part 2: Transcribe YouTube Video to Text Online with Third-Party Service
• Part 3: Benefits of Transcribing YouTube Videos
• Part 4: YouTube Video Transcription FAQs

Part 1: How to Transcribe YouTube Video Automatically for Free [2 Ways]

Besides the basic video editing features on the YouTube platform, you can now quickly transcribe YouTube videos to the text as well. The good thing is, you can either use the automatic transcription feature that YouTube offers, or upload it manually while adjusting the timing as you go further.

Below are the two methods to transcribe your YouTube videos for free:

Method 1: Use the Automated Transcription Service on YouTube

As the name suggests, YouTube automatic transcription service works automatically. This means you don’t even have to click the ‘Transcribe’ button anymore to transcribe a YouTube video, and the website takes care of it on its own. All you need to do is, choose English as the language of the video when setting up subtitles. You can follow the instructions given below to do so:

Step 1 Upload a Video

Sign in to your YouTube account, click your profile picture from the top-right corner, and click YouTube Studio from the menu. Next, click CREATE from the upper-right corner, click Upload videos from the menu, and drag and drop a video from your computer to the Upload videos box that appears next.

Step 2 Select Transcription Language

On the Details page of the next box that appears, scroll down and click MORE OPTIONS, and select English in the Video language drop-down list under the Language, subtitles, and closed captions (CC) section.

Step 3 Publish the Video

Follow the on-screen instructions from this point to publish the video, and wait while YouTube automatically transcribes and adds the close captions to it.

Note: Depending on the duration of the clip, the time YouTube would take to transcribe may vary.

After YouTube has transcribed the video, you can download the transcription file in your preferred format. The instructions are given below explain how you can do so:

1. Get to the Subtitles Window

While on the YouTube Studio page, click Subtitles from the left pane to go to the Channel subtitles page. And then click the video you want to modify.

1. Get to Classic Studio

In the video subtitle page of the target video, hover mouse on the Published Automatic status under the Subtitles column, click the Options icon (with three vertical dots) that appears, and click Edit on Classic Studio.

1. Download Transcription File

Click and open the Actions drop-down list from the top-left corner of the left pane, click your preferred transcription format including .vtt, .srt and .sbv from the list, and save the file on your local hard disk.

Method 2: Get YouTube Transcription when Watching

In addition, if you are watching any other video, you can make YouTube transcribe that for you as well. You can follow the instructions given below to get the YouTube video to text transcription:

Step 1: Play the Video

Go to the video on YouTube and start playing it. Make sure NOT to get to full-screen mode as doing so would hide the option to transcribe the clip.

Step 2: Enable Transcription

Click the More icon (with three horizontal dots) from under the bottom-right corner of the video player, and click Open transcript to see the video transcription in the Transcript pane that appears in the right.

Step 3: Manage Timestamps

Click the Options icon (with three vertical dots) from the top-right corner of the Transcript pane, and click Toggle timestamp to enable or disable the timestamps in the video transcription.

Limitations of Using YouTube Transcribe

Although YouTube’s automatic transcription is a decent feature that saves you a lot of time, since Google uses machine learning algorithms to convert the speech to text, the level of accuracy may vary depending on the accent of the speaker, and the clarity of the audio the video has. Also, even sometime you may not be satisfied with the end-results.

Alternatively, you can use Kapwing to transcribe a YouTube video and download the transcription file with the below step-by-step instructions:

Step 1: Add YouTube Video

Copy the URL of YouTube video you want to transcribe, go to https://www.kapwing.com/subtitles , paste the URL in the Paste a URL field, wait while Kapwing fetches the content of the video, and opens the Add subtitles to Video page.

Step 2: Transcribe the Video

Click Auto-generate from the right window, and follow the on-screen instructions to transcribe YouTube video to text.

Step 3: Download the Transcription File

Click Download SRT from the left pane, and follow the instructions from there to download the transcription file in *.srt format.

Pros

• Kapwing is free to use
• The auto-transcription process is quick and less tedious
• Kapwing also allows manual transcription and uploading of an existing *.srt file

Cons

• The auto-transcribed text might lack accuracy as the task is done by the speech-to-text tools that work in the background

You can follow the step-by-step instructions to transcribe a YouTube video and download the transcription file using Kapwing:

Step 1: Add YouTube Video

Copy the URL of YouTube video you want to transcribe, go to https://www.kapwing.com/subtitles , paste the URL in the Paste a URL field, wait while Kapwing fetches the content of the video, and opens the Add subtitles to Video page.

Step 2: Transcribe the Video

Click Auto-generate from the right window, and follow the on-screen instructions to transcribe YouTube video to text.

Step 3: Download the Transcription File

Click Download SRT from the left pane, and follow the instructions from there to download the transcription file in *.srt format.

Pros

• Kapwing is free to use
• The auto-transcription process is quick and less tedious
• Kapwing also allows manual transcription and uploading of an existing *.srt file

Cons

• The auto-transcribed text might lack accuracy as the task is done by the speech-to-text tools that work in the background

Part 3: Benefits of Transcribing YouTube Videos

You may need video transcriptions for several reasons, such as analyzing the summary of the entire speech in the video, extracting a single phrase or quote that was spoken in the clip, or making the video helpful even for those suffering from hearing impairment. When you transcribe a YouTube video, the transcript can be useful in many ways. Some of the most common benefits of transcribing a video include:

• Search Engine Optimization

When you add subtitles, the text can appear in Google search results when someone types a similar phrase in the search box. This helps get more views to your videos, thus giving your channel popularity, and you, monetary gains in the long run.

• Accent

If the speaker in the video is from a different region and is using an accent that you are not much comfortable with, you can turn on the subtitles and read the dialogs along with the video.

• Repurposing on Blogs

If you own a blog that you have embedded your video to, the transcription could be used to add text to it so the target audience can get a fair idea of what the video is all about. This is useful because many people prefer reading over watching.

YouTube Video Transcription FAQs

1. How to Transcribe YouTube Video to Text

Usually the transcription files have *.srt extension that are globally accepted and supported by almost all media players. However, there might be instances when you want to have the subtitles in plain text.

That said, to convert an SRT file to TXT, you can:

• Right-click the SRT file
• Go to Rename
• Replace srt with txt and press Enter
• Click OK on the confirmation box that appears next to convert SRT to TXT

After this, you can simply double-click the file, and read and modify the transcribed content as needed.

2. How to Edit and Upload Edited Transcript to YouTube

If you made any modifications to the transcript that was automatically generated by YouTube or any other third-party transcription tool, you can follow the steps given below to upload the new file to the YouTube video:

• Go to YouTube Studio and then to the Channel subtitles page as explained earlier
• Expand the Languages column of the target video
• Click the Options icon that appears under the Subtitles column when you hover mouse on to it
• Click Edit on Classic Studio
• On the next page, click Edit from the top-right corner

• Click to open the Actions drop-down list from the upper-left corner
• Click Upload a file
  • Follow the on-screen instructions from there to upload the modified transcription file
  • Click Save Changes from the top-right corner of the page when done

Conclusion

If you are looking for a quick and easy way of adding subtitles to your videos, letting YouTube transcribe for you could be a good approach. However, because these auto-generated transcriptions are created by machine learning algorithms, their accuracy cannot be counted on. Therefore, the best way to get the job done accurately is, let YouTube auto-transcribe your video, download the transcription file, make the necessary changes to it, and then upload the file back to the video.

Richard Bennett

Richard Bennett is a writer and a lover of all things video.

Follow @Richard Bennett

Richard Bennett

Mar 27, 2024• Proven solutions

If you want to transcribe your videos to make the dialogs and speeches available in text format, you can use YouTube Transcribe feature that the streaming site offers for free. In this article, I’ll share with you a couple of methods to transcribe a YouTube video for free.

• Part 1: Transcribe YouTube Video Automatically for Free [2 Ways]
• Part 2: Transcribe YouTube Video to Text Online with Third-Party Service
• Part 3: Benefits of Transcribing YouTube Videos
• Part 4: YouTube Video Transcription FAQs

Part 1: How to Transcribe YouTube Video Automatically for Free [2 Ways]

Besides the basic video editing features on the YouTube platform, you can now quickly transcribe YouTube videos to the text as well. The good thing is, you can either use the automatic transcription feature that YouTube offers, or upload it manually while adjusting the timing as you go further.

Below are the two methods to transcribe your YouTube videos for free:

Method 1: Use the Automated Transcription Service on YouTube

As the name suggests, YouTube automatic transcription service works automatically. This means you don’t even have to click the ‘Transcribe’ button anymore to transcribe a YouTube video, and the website takes care of it on its own. All you need to do is, choose English as the language of the video when setting up subtitles. You can follow the instructions given below to do so:

Step 1 Upload a Video

Sign in to your YouTube account, click your profile picture from the top-right corner, and click YouTube Studio from the menu. Next, click CREATE from the upper-right corner, click Upload videos from the menu, and drag and drop a video from your computer to the Upload videos box that appears next.

Step 2 Select Transcription Language

On the Details page of the next box that appears, scroll down and click MORE OPTIONS, and select English in the Video language drop-down list under the Language, subtitles, and closed captions (CC) section.

Step 3 Publish the Video

Follow the on-screen instructions from this point to publish the video, and wait while YouTube automatically transcribes and adds the close captions to it.

Note: Depending on the duration of the clip, the time YouTube would take to transcribe may vary.

After YouTube has transcribed the video, you can download the transcription file in your preferred format. The instructions are given below explain how you can do so:

1. Get to the Subtitles Window

While on the YouTube Studio page, click Subtitles from the left pane to go to the Channel subtitles page. And then click the video you want to modify.

1. Get to Classic Studio

In the video subtitle page of the target video, hover mouse on the Published Automatic status under the Subtitles column, click the Options icon (with three vertical dots) that appears, and click Edit on Classic Studio.

1. Download Transcription File

Click and open the Actions drop-down list from the top-left corner of the left pane, click your preferred transcription format including .vtt, .srt and .sbv from the list, and save the file on your local hard disk.

Method 2: Get YouTube Transcription when Watching

In addition, if you are watching any other video, you can make YouTube transcribe that for you as well. You can follow the instructions given below to get the YouTube video to text transcription:

Step 1: Play the Video

Go to the video on YouTube and start playing it. Make sure NOT to get to full-screen mode as doing so would hide the option to transcribe the clip.

Step 2: Enable Transcription

Click the More icon (with three horizontal dots) from under the bottom-right corner of the video player, and click Open transcript to see the video transcription in the Transcript pane that appears in the right.

Step 3: Manage Timestamps

Click the Options icon (with three vertical dots) from the top-right corner of the Transcript pane, and click Toggle timestamp to enable or disable the timestamps in the video transcription.

Limitations of Using YouTube Transcribe

Although YouTube’s automatic transcription is a decent feature that saves you a lot of time, since Google uses machine learning algorithms to convert the speech to text, the level of accuracy may vary depending on the accent of the speaker, and the clarity of the audio the video has. Also, even sometime you may not be satisfied with the end-results.

Alternatively, you can use Kapwing to transcribe a YouTube video and download the transcription file with the below step-by-step instructions:

Step 1: Add YouTube Video

Copy the URL of YouTube video you want to transcribe, go to https://www.kapwing.com/subtitles , paste the URL in the Paste a URL field, wait while Kapwing fetches the content of the video, and opens the Add subtitles to Video page.

Step 2: Transcribe the Video

Click Auto-generate from the right window, and follow the on-screen instructions to transcribe YouTube video to text.

Step 3: Download the Transcription File

Click Download SRT from the left pane, and follow the instructions from there to download the transcription file in *.srt format.

Pros

• Kapwing is free to use
• The auto-transcription process is quick and less tedious
• Kapwing also allows manual transcription and uploading of an existing *.srt file

Cons

• The auto-transcribed text might lack accuracy as the task is done by the speech-to-text tools that work in the background

You can follow the step-by-step instructions to transcribe a YouTube video and download the transcription file using Kapwing:

Step 1: Add YouTube Video

Copy the URL of YouTube video you want to transcribe, go to https://www.kapwing.com/subtitles , paste the URL in the Paste a URL field, wait while Kapwing fetches the content of the video, and opens the Add subtitles to Video page.

Step 2: Transcribe the Video

Click Auto-generate from the right window, and follow the on-screen instructions to transcribe YouTube video to text.

Step 3: Download the Transcription File

Click Download SRT from the left pane, and follow the instructions from there to download the transcription file in *.srt format.

Pros

• Kapwing is free to use
• The auto-transcription process is quick and less tedious
• Kapwing also allows manual transcription and uploading of an existing *.srt file

Cons

• The auto-transcribed text might lack accuracy as the task is done by the speech-to-text tools that work in the background

Part 3: Benefits of Transcribing YouTube Videos

You may need video transcriptions for several reasons, such as analyzing the summary of the entire speech in the video, extracting a single phrase or quote that was spoken in the clip, or making the video helpful even for those suffering from hearing impairment. When you transcribe a YouTube video, the transcript can be useful in many ways. Some of the most common benefits of transcribing a video include:

• Search Engine Optimization

When you add subtitles, the text can appear in Google search results when someone types a similar phrase in the search box. This helps get more views to your videos, thus giving your channel popularity, and you, monetary gains in the long run.

• Accent

If the speaker in the video is from a different region and is using an accent that you are not much comfortable with, you can turn on the subtitles and read the dialogs along with the video.

• Repurposing on Blogs

If you own a blog that you have embedded your video to, the transcription could be used to add text to it so the target audience can get a fair idea of what the video is all about. This is useful because many people prefer reading over watching.

YouTube Video Transcription FAQs

1. How to Transcribe YouTube Video to Text

Usually the transcription files have *.srt extension that are globally accepted and supported by almost all media players. However, there might be instances when you want to have the subtitles in plain text.

That said, to convert an SRT file to TXT, you can:

• Right-click the SRT file
• Go to Rename
• Replace srt with txt and press Enter
• Click OK on the confirmation box that appears next to convert SRT to TXT

After this, you can simply double-click the file, and read and modify the transcribed content as needed.

2. How to Edit and Upload Edited Transcript to YouTube

If you made any modifications to the transcript that was automatically generated by YouTube or any other third-party transcription tool, you can follow the steps given below to upload the new file to the YouTube video:

• Go to YouTube Studio and then to the Channel subtitles page as explained earlier
• Expand the Languages column of the target video
• Click the Options icon that appears under the Subtitles column when you hover mouse on to it
• Click Edit on Classic Studio
• On the next page, click Edit from the top-right corner

• Click to open the Actions drop-down list from the upper-left corner
• Click Upload a file
  • Follow the on-screen instructions from there to upload the modified transcription file
  • Click Save Changes from the top-right corner of the page when done

Conclusion

If you are looking for a quick and easy way of adding subtitles to your videos, letting YouTube transcribe for you could be a good approach. However, because these auto-generated transcriptions are created by machine learning algorithms, their accuracy cannot be counted on. Therefore, the best way to get the job done accurately is, let YouTube auto-transcribe your video, download the transcription file, make the necessary changes to it, and then upload the file back to the video.

Richard Bennett

Richard Bennett is a writer and a lover of all things video.

Follow @Richard Bennett

Richard Bennett

Mar 27, 2024• Proven solutions

If you want to transcribe your videos to make the dialogs and speeches available in text format, you can use YouTube Transcribe feature that the streaming site offers for free. In this article, I’ll share with you a couple of methods to transcribe a YouTube video for free.

• Part 1: Transcribe YouTube Video Automatically for Free [2 Ways]
• Part 2: Transcribe YouTube Video to Text Online with Third-Party Service
• Part 3: Benefits of Transcribing YouTube Videos
• Part 4: YouTube Video Transcription FAQs

Part 1: How to Transcribe YouTube Video Automatically for Free [2 Ways]

Besides the basic video editing features on the YouTube platform, you can now quickly transcribe YouTube videos to the text as well. The good thing is, you can either use the automatic transcription feature that YouTube offers, or upload it manually while adjusting the timing as you go further.

Below are the two methods to transcribe your YouTube videos for free:

Method 1: Use the Automated Transcription Service on YouTube

As the name suggests, YouTube automatic transcription service works automatically. This means you don’t even have to click the ‘Transcribe’ button anymore to transcribe a YouTube video, and the website takes care of it on its own. All you need to do is, choose English as the language of the video when setting up subtitles. You can follow the instructions given below to do so:

Step 1 Upload a Video

Sign in to your YouTube account, click your profile picture from the top-right corner, and click YouTube Studio from the menu. Next, click CREATE from the upper-right corner, click Upload videos from the menu, and drag and drop a video from your computer to the Upload videos box that appears next.

Step 2 Select Transcription Language

On the Details page of the next box that appears, scroll down and click MORE OPTIONS, and select English in the Video language drop-down list under the Language, subtitles, and closed captions (CC) section.

Step 3 Publish the Video

Follow the on-screen instructions from this point to publish the video, and wait while YouTube automatically transcribes and adds the close captions to it.

Note: Depending on the duration of the clip, the time YouTube would take to transcribe may vary.

After YouTube has transcribed the video, you can download the transcription file in your preferred format. The instructions are given below explain how you can do so:

1. Get to the Subtitles Window

While on the YouTube Studio page, click Subtitles from the left pane to go to the Channel subtitles page. And then click the video you want to modify.

1. Get to Classic Studio

In the video subtitle page of the target video, hover mouse on the Published Automatic status under the Subtitles column, click the Options icon (with three vertical dots) that appears, and click Edit on Classic Studio.

1. Download Transcription File

Click and open the Actions drop-down list from the top-left corner of the left pane, click your preferred transcription format including .vtt, .srt and .sbv from the list, and save the file on your local hard disk.

Method 2: Get YouTube Transcription when Watching

In addition, if you are watching any other video, you can make YouTube transcribe that for you as well. You can follow the instructions given below to get the YouTube video to text transcription:

Step 1: Play the Video

Go to the video on YouTube and start playing it. Make sure NOT to get to full-screen mode as doing so would hide the option to transcribe the clip.

Step 2: Enable Transcription

Click the More icon (with three horizontal dots) from under the bottom-right corner of the video player, and click Open transcript to see the video transcription in the Transcript pane that appears in the right.

Step 3: Manage Timestamps

Click the Options icon (with three vertical dots) from the top-right corner of the Transcript pane, and click Toggle timestamp to enable or disable the timestamps in the video transcription.

Limitations of Using YouTube Transcribe

Although YouTube’s automatic transcription is a decent feature that saves you a lot of time, since Google uses machine learning algorithms to convert the speech to text, the level of accuracy may vary depending on the accent of the speaker, and the clarity of the audio the video has. Also, even sometime you may not be satisfied with the end-results.

Alternatively, you can use Kapwing to transcribe a YouTube video and download the transcription file with the below step-by-step instructions:

Step 1: Add YouTube Video

Copy the URL of YouTube video you want to transcribe, go to https://www.kapwing.com/subtitles , paste the URL in the Paste a URL field, wait while Kapwing fetches the content of the video, and opens the Add subtitles to Video page.

Step 2: Transcribe the Video

Click Auto-generate from the right window, and follow the on-screen instructions to transcribe YouTube video to text.

Step 3: Download the Transcription File

Click Download SRT from the left pane, and follow the instructions from there to download the transcription file in *.srt format.

Pros

• Kapwing is free to use
• The auto-transcription process is quick and less tedious
• Kapwing also allows manual transcription and uploading of an existing *.srt file

Cons

• The auto-transcribed text might lack accuracy as the task is done by the speech-to-text tools that work in the background

You can follow the step-by-step instructions to transcribe a YouTube video and download the transcription file using Kapwing:

Step 1: Add YouTube Video

Copy the URL of YouTube video you want to transcribe, go to https://www.kapwing.com/subtitles , paste the URL in the Paste a URL field, wait while Kapwing fetches the content of the video, and opens the Add subtitles to Video page.

Step 2: Transcribe the Video

Click Auto-generate from the right window, and follow the on-screen instructions to transcribe YouTube video to text.

Step 3: Download the Transcription File

Click Download SRT from the left pane, and follow the instructions from there to download the transcription file in *.srt format.

Pros

• Kapwing is free to use
• The auto-transcription process is quick and less tedious
• Kapwing also allows manual transcription and uploading of an existing *.srt file

Cons

• The auto-transcribed text might lack accuracy as the task is done by the speech-to-text tools that work in the background

Part 3: Benefits of Transcribing YouTube Videos

You may need video transcriptions for several reasons, such as analyzing the summary of the entire speech in the video, extracting a single phrase or quote that was spoken in the clip, or making the video helpful even for those suffering from hearing impairment. When you transcribe a YouTube video, the transcript can be useful in many ways. Some of the most common benefits of transcribing a video include:

• Search Engine Optimization

When you add subtitles, the text can appear in Google search results when someone types a similar phrase in the search box. This helps get more views to your videos, thus giving your channel popularity, and you, monetary gains in the long run.

• Accent

If the speaker in the video is from a different region and is using an accent that you are not much comfortable with, you can turn on the subtitles and read the dialogs along with the video.

• Repurposing on Blogs

If you own a blog that you have embedded your video to, the transcription could be used to add text to it so the target audience can get a fair idea of what the video is all about. This is useful because many people prefer reading over watching.

YouTube Video Transcription FAQs

1. How to Transcribe YouTube Video to Text

Usually the transcription files have *.srt extension that are globally accepted and supported by almost all media players. However, there might be instances when you want to have the subtitles in plain text.

That said, to convert an SRT file to TXT, you can:

• Right-click the SRT file
• Go to Rename
• Replace srt with txt and press Enter
• Click OK on the confirmation box that appears next to convert SRT to TXT

After this, you can simply double-click the file, and read and modify the transcribed content as needed.

2. How to Edit and Upload Edited Transcript to YouTube

If you made any modifications to the transcript that was automatically generated by YouTube or any other third-party transcription tool, you can follow the steps given below to upload the new file to the YouTube video:

• Go to YouTube Studio and then to the Channel subtitles page as explained earlier
• Expand the Languages column of the target video
• Click the Options icon that appears under the Subtitles column when you hover mouse on to it
• Click Edit on Classic Studio
• On the next page, click Edit from the top-right corner

• Click to open the Actions drop-down list from the upper-left corner
• Click Upload a file
  • Follow the on-screen instructions from there to upload the modified transcription file
  • Click Save Changes from the top-right corner of the page when done

Conclusion

If you are looking for a quick and easy way of adding subtitles to your videos, letting YouTube transcribe for you could be a good approach. However, because these auto-generated transcriptions are created by machine learning algorithms, their accuracy cannot be counted on. Therefore, the best way to get the job done accurately is, let YouTube auto-transcribe your video, download the transcription file, make the necessary changes to it, and then upload the file back to the video.

Richard Bennett

Richard Bennett is a writer and a lover of all things video.

Follow @Richard Bennett

Beginner’s Guide to Budget-Friendly Webinars: Using YouTube

How to Host a Webinar on YouTube for Free

Max Wales

Mar 27, 2024• Proven solutions

Promoting products, offering educational content or in-depth tutorials on virtually any subject through webinars will enable you to reach new audiences and offer your services on a worldwide market. There are thousands of webinar software products and online platforms, but most of them are quite expensive and they require you to have a considerable amount of experience with the process of setting up and recording webinars.

An alternative solution is available if your budget is tight, but you’d still like to produce a great webinar. We are going to take you through all the steps you’ll need to take if you’d like to host a webinar for free and help you spread the word about the products and services you’re offering.

The All-in-One Screen Recorder & Video Editor

• Record desktop screen, voiceover, and webcam simultaneously
• Edit recorded clips quickly with a wide range of professional tools
• Built-in plentiful templates and effects
• Export to MP4, MOV, MKV, GIF and multiple formats

Try It Free

For Win 7 or later (64-bit)

Try It Free

For macOS 10.12 or later

Secure Download

Hosting a Webinar for Free

The world’s largest video sharing platform also features broadcasting options that enable its users to schedule events and thus host webinars free of charge. Previously known as the Google Hangouts on Air, the YouTube Live feature is fairly simple to set up, but before you start your first webinar you will need to choose a landing page and a chatbox. If you already have a website you can simply copy and paste the embed link and create a landing page for your webinar, or you can use landing pages software products such as LeadPages or Unbounce if you don’t have your own online domain. For setting up chatboxes for your webinars we recommend using Chatroll or RumbleTalk platforms, although you’ll have to pay a fee if you choose to chat with your audience using these computer programs. So here’s how you can host your first webinar on YouTube for free.

Step 1. Create a YouTube Event

If you don’t already have an account on YouTube, you’ll have to create one before you can schedule your first live event. After making sure that you are logged in to your YouTube account head over to the Creator Studio, and click on the Live Streaming tab. Select the New Live Event option and proceed to insert the basic information about the event such as the title, date when the event should take place, tags or a short description of the webinar you’re planning.

The Advanced Settings tab will enable you the access to options that will allow you to assign the license and the owner of the webinar. You can also choose the language, set the location or select the category of the event.

Step 2. Copy the Embed Code and Paste it To Your Webinar’s Landing Page

When you adjust all the settings for your upcoming event, you should click on the Share button. This action will grant you access to the video’s embed link, so you can just copy it to your website, or to the landing page you’ve created with the appropriate software.

Step 3. Add the Chatbox to The Webinar’s Landing Page

Communicating with the audience during the webinar is important, and for that reason, embedding the chatbox link on the webinar’s landing page is a crucial step that will allow you to interact with the participants of your webinar. Chatbox platforms for live events such as Chatroll or RumbleTalk offer amazing features, but they cannot be used for free, which means that you’ll have to invest a certain amount of money in order to include a chatbox in your webinar.

Step 4. Publish the Webinar’s Landing Page and Get the URL

Making the event public a week or a few days before it takes place will provide you with enough time to promote it. Include the webinar’s landing page URL in the promotional social media posts and make sure to send out invites for your webinar to your friends and colleagues. Email marketing methods can help you get a larger number of attendees, which is the reason why investing time in the promotion of your webinar can prove to be extremely beneficial.

Step 5. Start your Webinar

Hit the Go Live Now button, when you are ready to start your first webinar and enjoy sharing your skills and knowledge with your audience. Even though YouTube offers a simple way to host webinars for free, it lacks the advanced options that enable you to use the prerecorded footage, keep track of the webinar’s analytics or create virtual whiteboards and polls.

Read More to Get : 10 Best Free Video Hosting Sites for Private/Business Online

Max Wales

Max Wales is a writer and a lover of all things video.

Follow @Max Wales

Max Wales

Mar 27, 2024• Proven solutions

Promoting products, offering educational content or in-depth tutorials on virtually any subject through webinars will enable you to reach new audiences and offer your services on a worldwide market. There are thousands of webinar software products and online platforms, but most of them are quite expensive and they require you to have a considerable amount of experience with the process of setting up and recording webinars.

An alternative solution is available if your budget is tight, but you’d still like to produce a great webinar. We are going to take you through all the steps you’ll need to take if you’d like to host a webinar for free and help you spread the word about the products and services you’re offering.

The All-in-One Screen Recorder & Video Editor

• Record desktop screen, voiceover, and webcam simultaneously
• Edit recorded clips quickly with a wide range of professional tools
• Built-in plentiful templates and effects
• Export to MP4, MOV, MKV, GIF and multiple formats

Try It Free

For Win 7 or later (64-bit)

Try It Free

For macOS 10.12 or later

Secure Download

Hosting a Webinar for Free

The world’s largest video sharing platform also features broadcasting options that enable its users to schedule events and thus host webinars free of charge. Previously known as the Google Hangouts on Air, the YouTube Live feature is fairly simple to set up, but before you start your first webinar you will need to choose a landing page and a chatbox. If you already have a website you can simply copy and paste the embed link and create a landing page for your webinar, or you can use landing pages software products such as LeadPages or Unbounce if you don’t have your own online domain. For setting up chatboxes for your webinars we recommend using Chatroll or RumbleTalk platforms, although you’ll have to pay a fee if you choose to chat with your audience using these computer programs. So here’s how you can host your first webinar on YouTube for free.

Step 1. Create a YouTube Event

If you don’t already have an account on YouTube, you’ll have to create one before you can schedule your first live event. After making sure that you are logged in to your YouTube account head over to the Creator Studio, and click on the Live Streaming tab. Select the New Live Event option and proceed to insert the basic information about the event such as the title, date when the event should take place, tags or a short description of the webinar you’re planning.

The Advanced Settings tab will enable you the access to options that will allow you to assign the license and the owner of the webinar. You can also choose the language, set the location or select the category of the event.

Step 2. Copy the Embed Code and Paste it To Your Webinar’s Landing Page

When you adjust all the settings for your upcoming event, you should click on the Share button. This action will grant you access to the video’s embed link, so you can just copy it to your website, or to the landing page you’ve created with the appropriate software.

Step 3. Add the Chatbox to The Webinar’s Landing Page

Communicating with the audience during the webinar is important, and for that reason, embedding the chatbox link on the webinar’s landing page is a crucial step that will allow you to interact with the participants of your webinar. Chatbox platforms for live events such as Chatroll or RumbleTalk offer amazing features, but they cannot be used for free, which means that you’ll have to invest a certain amount of money in order to include a chatbox in your webinar.

Step 4. Publish the Webinar’s Landing Page and Get the URL

Making the event public a week or a few days before it takes place will provide you with enough time to promote it. Include the webinar’s landing page URL in the promotional social media posts and make sure to send out invites for your webinar to your friends and colleagues. Email marketing methods can help you get a larger number of attendees, which is the reason why investing time in the promotion of your webinar can prove to be extremely beneficial.

Step 5. Start your Webinar

Hit the Go Live Now button, when you are ready to start your first webinar and enjoy sharing your skills and knowledge with your audience. Even though YouTube offers a simple way to host webinars for free, it lacks the advanced options that enable you to use the prerecorded footage, keep track of the webinar’s analytics or create virtual whiteboards and polls.

Read More to Get : 10 Best Free Video Hosting Sites for Private/Business Online

Max Wales

Max Wales is a writer and a lover of all things video.

Follow @Max Wales

Max Wales

Mar 27, 2024• Proven solutions

Promoting products, offering educational content or in-depth tutorials on virtually any subject through webinars will enable you to reach new audiences and offer your services on a worldwide market. There are thousands of webinar software products and online platforms, but most of them are quite expensive and they require you to have a considerable amount of experience with the process of setting up and recording webinars.

An alternative solution is available if your budget is tight, but you’d still like to produce a great webinar. We are going to take you through all the steps you’ll need to take if you’d like to host a webinar for free and help you spread the word about the products and services you’re offering.

The All-in-One Screen Recorder & Video Editor

• Record desktop screen, voiceover, and webcam simultaneously
• Edit recorded clips quickly with a wide range of professional tools
• Built-in plentiful templates and effects
• Export to MP4, MOV, MKV, GIF and multiple formats

Try It Free

For Win 7 or later (64-bit)

Try It Free

For macOS 10.12 or later

Secure Download

Hosting a Webinar for Free

The world’s largest video sharing platform also features broadcasting options that enable its users to schedule events and thus host webinars free of charge. Previously known as the Google Hangouts on Air, the YouTube Live feature is fairly simple to set up, but before you start your first webinar you will need to choose a landing page and a chatbox. If you already have a website you can simply copy and paste the embed link and create a landing page for your webinar, or you can use landing pages software products such as LeadPages or Unbounce if you don’t have your own online domain. For setting up chatboxes for your webinars we recommend using Chatroll or RumbleTalk platforms, although you’ll have to pay a fee if you choose to chat with your audience using these computer programs. So here’s how you can host your first webinar on YouTube for free.

Step 1. Create a YouTube Event

If you don’t already have an account on YouTube, you’ll have to create one before you can schedule your first live event. After making sure that you are logged in to your YouTube account head over to the Creator Studio, and click on the Live Streaming tab. Select the New Live Event option and proceed to insert the basic information about the event such as the title, date when the event should take place, tags or a short description of the webinar you’re planning.

The Advanced Settings tab will enable you the access to options that will allow you to assign the license and the owner of the webinar. You can also choose the language, set the location or select the category of the event.

Step 2. Copy the Embed Code and Paste it To Your Webinar’s Landing Page

When you adjust all the settings for your upcoming event, you should click on the Share button. This action will grant you access to the video’s embed link, so you can just copy it to your website, or to the landing page you’ve created with the appropriate software.

Step 3. Add the Chatbox to The Webinar’s Landing Page

Communicating with the audience during the webinar is important, and for that reason, embedding the chatbox link on the webinar’s landing page is a crucial step that will allow you to interact with the participants of your webinar. Chatbox platforms for live events such as Chatroll or RumbleTalk offer amazing features, but they cannot be used for free, which means that you’ll have to invest a certain amount of money in order to include a chatbox in your webinar.

Step 4. Publish the Webinar’s Landing Page and Get the URL

Making the event public a week or a few days before it takes place will provide you with enough time to promote it. Include the webinar’s landing page URL in the promotional social media posts and make sure to send out invites for your webinar to your friends and colleagues. Email marketing methods can help you get a larger number of attendees, which is the reason why investing time in the promotion of your webinar can prove to be extremely beneficial.

Step 5. Start your Webinar

Hit the Go Live Now button, when you are ready to start your first webinar and enjoy sharing your skills and knowledge with your audience. Even though YouTube offers a simple way to host webinars for free, it lacks the advanced options that enable you to use the prerecorded footage, keep track of the webinar’s analytics or create virtual whiteboards and polls.

Read More to Get : 10 Best Free Video Hosting Sites for Private/Business Online

Max Wales

Max Wales is a writer and a lover of all things video.

Follow @Max Wales

Max Wales

Mar 27, 2024• Proven solutions

Promoting products, offering educational content or in-depth tutorials on virtually any subject through webinars will enable you to reach new audiences and offer your services on a worldwide market. There are thousands of webinar software products and online platforms, but most of them are quite expensive and they require you to have a considerable amount of experience with the process of setting up and recording webinars.

An alternative solution is available if your budget is tight, but you’d still like to produce a great webinar. We are going to take you through all the steps you’ll need to take if you’d like to host a webinar for free and help you spread the word about the products and services you’re offering.

The All-in-One Screen Recorder & Video Editor

• Record desktop screen, voiceover, and webcam simultaneously
• Edit recorded clips quickly with a wide range of professional tools
• Built-in plentiful templates and effects
• Export to MP4, MOV, MKV, GIF and multiple formats

Try It Free

For Win 7 or later (64-bit)

Try It Free

For macOS 10.12 or later

Secure Download

Hosting a Webinar for Free

The world’s largest video sharing platform also features broadcasting options that enable its users to schedule events and thus host webinars free of charge. Previously known as the Google Hangouts on Air, the YouTube Live feature is fairly simple to set up, but before you start your first webinar you will need to choose a landing page and a chatbox. If you already have a website you can simply copy and paste the embed link and create a landing page for your webinar, or you can use landing pages software products such as LeadPages or Unbounce if you don’t have your own online domain. For setting up chatboxes for your webinars we recommend using Chatroll or RumbleTalk platforms, although you’ll have to pay a fee if you choose to chat with your audience using these computer programs. So here’s how you can host your first webinar on YouTube for free.

Step 1. Create a YouTube Event

If you don’t already have an account on YouTube, you’ll have to create one before you can schedule your first live event. After making sure that you are logged in to your YouTube account head over to the Creator Studio, and click on the Live Streaming tab. Select the New Live Event option and proceed to insert the basic information about the event such as the title, date when the event should take place, tags or a short description of the webinar you’re planning.

The Advanced Settings tab will enable you the access to options that will allow you to assign the license and the owner of the webinar. You can also choose the language, set the location or select the category of the event.

Step 2. Copy the Embed Code and Paste it To Your Webinar’s Landing Page

When you adjust all the settings for your upcoming event, you should click on the Share button. This action will grant you access to the video’s embed link, so you can just copy it to your website, or to the landing page you’ve created with the appropriate software.

Step 3. Add the Chatbox to The Webinar’s Landing Page

Communicating with the audience during the webinar is important, and for that reason, embedding the chatbox link on the webinar’s landing page is a crucial step that will allow you to interact with the participants of your webinar. Chatbox platforms for live events such as Chatroll or RumbleTalk offer amazing features, but they cannot be used for free, which means that you’ll have to invest a certain amount of money in order to include a chatbox in your webinar.

Step 4. Publish the Webinar’s Landing Page and Get the URL

Making the event public a week or a few days before it takes place will provide you with enough time to promote it. Include the webinar’s landing page URL in the promotional social media posts and make sure to send out invites for your webinar to your friends and colleagues. Email marketing methods can help you get a larger number of attendees, which is the reason why investing time in the promotion of your webinar can prove to be extremely beneficial.

Step 5. Start your Webinar

Hit the Go Live Now button, when you are ready to start your first webinar and enjoy sharing your skills and knowledge with your audience. Even though YouTube offers a simple way to host webinars for free, it lacks the advanced options that enable you to use the prerecorded footage, keep track of the webinar’s analytics or create virtual whiteboards and polls.

Read More to Get : 10 Best Free Video Hosting Sites for Private/Business Online

Max Wales

Max Wales is a writer and a lover of all things video.

Follow @Max Wales

Also read: